会议的目的 & 会议奖励计划s would be to help ease the financial burden destinations experience when they host meetings and conventions, 以及, incentivize meeting planners to bring events that are beneficial to 维吉尼亚州’s economy.
The needs and priorities will be different for each meeting or convention, so it is imperative to quickly begin planning discussions so you can maximize the use of these funds.
All expenses should be used to support economic recovery from the COVID pandemic or the resulting negative economic effects.
Documentation: No matter how you choose to use the funding, documentation of any decision-making will be key. Receipts or paid invoices will be required for reimbursement.
A copy of the RFP (request for proposal) and the signed contract will be required. Contracts signed prior December 7, 2021 do not qualify. Event contracts MUST be signed and submitted no later than December 31, 2022 for applications submitted during the initial April 1 – May 31, 2022年期间. 适用于7月25日提交的申请, 2022年或以后, the contract MUST be signed no later than 6 months from the application submission date. The event MUST take place no later than June 30, 2024.
These lists are extensive and represent the most common types of expenses, 但它们并非包罗万象. Even though an item may be found in a list, it does not guarantee reimbursement. If there is a question 百老汇会员注册 eligible items, please contact Horne at (电子邮件保护).
符合条件的费用
- 设施会议室租金
- Rental of furniture, fixtures or equipment (i.e. stage, chairs, tables, easels, lectern, risers etc.)
- 承包保安或交通服务
- 相关的标志
- 针对活动的印刷营销材料
- Event-specific paid advertising/media buys to promote event
- 活动制作及技术费用
- 会议 Planner site visit travel/hotel costs after contract signed for purposes of planning the event in destination/venue
- AV rental and/or services for sound system/lighting/streaming
- Wifi/Internet fees in meeting room/venue and/or hotel guest rooms – comp or % discount
- 本地许可证费用
- 事件保险
- Transportation/Shuttling costs between venue and hotels
- Assistance with technology provider costs to host hybrid meetings
- F的折扣&B和/或免费餐点
- 免费或折扣停车位于会场
- 更改房间设置的费用
- 箱子储存和运输和接收费用
- Upgrades for VIPs or complimentary suites for VIPs
- 向入住酒店的客人收取的度假费用
- 服务费用
- 展品成本-管道 & 窗帘,桌子和椅子
- Welcome bags and small gift(s) for attendees, VIPs or event staff
不合格的费用
- ARPA funds must be used for New events geared at increasing visitation. ARPA funding cannot be used to supplant or replace an organization’s existing tourism funding commitment for existing budgets, 市场营销和/或人员配置
- 会议 Planner entertainment or client events
- 签约活动前的实地考察
- Non-refundable RFP/bid fees when destination/venue is not awarded the event
- 资金来宣传他们的激励计划
- Renovations or building permanent structures at facility for event
- Expenses from an event that was contracted prior December 7, 2021
- General operating or administrative expenses (travel reimbursement, salaries, maintenance etc)
- 参加活动的差旅费
- 购买永久设备
- Monetary or non-monetary awards (plaques, certificates, trophies, etc)
- 招揽广告的印刷节目
- 会议s/Events not eligible for the program include – (weddings, 兄弟会(国家除外), social events and group tours (except for group tour national convention).
- 购买或生产用于转售的物品
- Ads or content that appear on a political or unsavory website or publication, 由职训局酌情决定
- 个人防护用品
- Purchase of alcohol for meetings, events, sponsorships, etc.
- Programs that promote and market cannabis will not qualify.